Inside the practice folder, create a folder named with today's date (example: 20260629)
Drop your PDF files into that date folder
Double-click upload.bat inside the practice folder
A window will open showing the progress
When it says Done, close the window — your files have been sent and the date folder moved to archive\ automatically

To upload all practices at once, double-click run-all.bat in the main folder instead.

Folder layout

Main Folder\
  run-all.bat              ← uploads all practices at once
  run-all.ps1
  Acme Dental\
    upload.bat             ← uploads just this practice
    upload.ps1
    ftp-config.ini         ← this practice's server details (set up once)
    20260629\              ← today's date folder — put PDFs here
      report1.pdf
      report2.pdf
    archive\
      20260628\            ← yesterday's folder, already uploaded
  Bright Smiles\
    upload.bat
    upload.ps1
    ftp-config.ini
    20260629\
      ...

First-time setup for a new practice

You only do this once per practice.

Create a new folder with the practice name (e.g. Bright Smiles\)
Copy these three files into it:
- upload.bat
- upload.ps1
- ftp-config.ini
Open ftp-config.ini in Notepad and fill in the details:

host=        ← the FTP server address (given to you by the practice)
port=21      ← leave as 21 unless told otherwise
username=    ← your FTP username
password=    ← your FTP password
remote_path= ← the folder on their server (e.g. /incoming) — leave as / if unsure
tls=false    ← change to true if the practice uses secure FTP (FTPS)

Save the file and you're ready to go

Something went wrong?

A file failed to upload — the date folder stays in place. Fix the issue and double-click upload.bat again to retry.
The window closed too fast — right-click upload.bat, choose Run as administrator and try again.
Not sure if it worked — check the archive folder. The date folder only moves there after every file uploads successfully.