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Use today's YYYYMMDD subfolder for PDFs, archive whole folder on success

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blance
2026-06-29 19:47:38 -05:00
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README.md
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# PDF FTP Uploader
This tool sends PDF files to a server automatically. Just drop your PDFs in the right folder and double-click to upload. Done.
This tool sends PDF files to a server automatically. Just put your PDFs in today's folder and double-click to upload. Done.
---
## How to use it every day
1. Drop your PDF files into the practice folder (e.g. `Acme Dental\`)
2. Double-click **upload.bat** inside that folder
3. A window will open showing the progress
4. When it says **Done**, close the window — your files have been sent and moved to the `archive` folder automatically
1. Inside the practice folder, create a folder named with **today's date** (example: `20260629`)
2. Drop your PDF files into that date folder
3. Double-click **upload.bat** inside the practice folder
4. A window will open showing the progress
5. When it says **Done**, close the window — your files have been sent and the date folder moved to `archive\` automatically
To upload **all practices at once**, double-click **run-all.bat** in the main folder instead.
---
## Folder layout
```
Main Folder\
run-all.bat ← uploads all practices at once
run-all.ps1
Acme Dental\
upload.bat ← uploads just this practice
upload.ps1
ftp-config.ini ← this practice's server details (set up once)
20260629\ ← today's date folder — put PDFs here
report1.pdf
report2.pdf
archive\
20260628\ ← yesterday's folder, already uploaded
Bright Smiles\
upload.bat
upload.ps1
ftp-config.ini
20260629\
...
```
---
## First-time setup for a new practice
You only do this once per practice.
@@ -27,41 +53,20 @@ You only do this once per practice.
3. Open `ftp-config.ini` in Notepad and fill in the details:
```
host= ← the FTP server address (given to you by the practice)
port=21 ← leave this as 21 unless told otherwise
username= ← your FTP username
password= ← your FTP password
remote_path=← the folder on their server (e.g. /incoming) — leave as / if unsure
tls=false ← change to true if the practice uses FTPS (secure FTP)
host= ← the FTP server address (given to you by the practice)
port=21 ← leave as 21 unless told otherwise
username= ← your FTP username
password= ← your FTP password
remote_path= ← the folder on their server (e.g. /incoming) — leave as / if unsure
tls=false ← change to true if the practice uses secure FTP (FTPS)
```
4. Save the file and you're ready to go
---
## Folder layout
```
Main Folder\
run-all.bat ← uploads everything at once
run-all.ps1
Acme Dental\
upload.bat ← uploads just this practice
upload.ps1
ftp-config.ini ← this practice's server details
report1.pdf
archive\ ← uploaded files go here automatically
Bright Smiles\
upload.bat
upload.ps1
ftp-config.ini
...
```
---
## Something went wrong?
- **A file failed to upload** — it stays in the folder. Just double-click upload.bat again to retry.
- **A file failed to upload** — the date folder stays in place. Fix the issue and double-click upload.bat again to retry.
- **The window closed too fast** — right-click `upload.bat`, choose *Run as administrator* and try again.
- **Not sure if it worked** — check the `archive` folder. Files only move there after a successful upload.
- **Not sure if it worked** — check the `archive` folder. The date folder only moves there after every file uploads successfully.